Your fleet isn’t like anyone else’s.
So why do most fleet software solutions assume it is? We build around how you actually operate, not the other way around.
Trusted by the best
“They’ve consistently gone above and beyond to tailor their platform to our specific operational requirements.”
Mike Mgodeli, Insurance & Procurement, MNC · June 2025
One screen, every level of the fleet.
National, regional and branch views of one fleet, each showing costs, compliance and condition for the people at that level.
Licences, insurance and documents, counted down before they lapse.
Scroll to see the full record
The modules below cover every type of vehicle and equipment your fleet runs, from LDVs and trucks to trailers and yellow machines.
Asset register
One live record per vehicle: documents, expiry dates, service schedule and cost centre.
Maintenance
Services scheduled by kilometres, by time or both, so vehicles are seen to before they break down.
Checklists & compliance
Daily inspections on the driver’s phone, with photos and automatic escalation.
Fuel & expenses
Every rand matched to the vehicle that spent it, with cost per kilometre worked out.
Odometer capture
Readings backed by a photo, checked against the vehicle’s own history.
Job cards & requests
Every repair and request raised, quoted, approved and closed in one place.
Fines management
Linked to your fines service provider, so each fine is reallocated to the driver who had the vehicle that day.
Driver management
Licences, permits and medical certificates tracked and chased before they lapse.
Works with what you already run
The glue between your systems.
Simply Fleet isn’t tied to any one vendor. If a system can share its data, we can connect to it: your ERP, fuel cards, trackers, HR, leasing and fines providers.
- Keep what you have. Nothing gets ripped out. The systems you already pay for keep doing their job, and their data flows in instead of being typed in again.
- One record per vehicle. Costs, readings, fines and contracts from every source land on the same vehicle, so you stop reconciling spreadsheets.
- A bridge, not just a destination. When two of your systems don’t talk to each other, Simply Fleet can sit between them and pass the data across, checked on the way.
One day, running the fleet.
One illustrative working day, start to close.
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Shift starts, checklist opens
Before pulling away, the driver inspects the vehicle on their phone and attaches photos.
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The fleet manager checks what’s due
First thing, the fleet manager sees which licences, insurance and services fall due soon.
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Controller allocates by utilisation
Before assignments go out, idle and underutilised assets are surfaced first, ranked by kilometres used this month.
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A request moves itself along
A repair request is raised, approved and started without a single phone call, email or WhatsApp message.
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A fine finds the right driver
A traffic fine arrives against the vehicle; the system matches it to whoever was driving it that day.
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A dashboard built around you
Management reviews the day’s costs and compliance on a dashboard configured to what each of them needs to see.
Power, put in the driver’s hand.
Drivers see their own vehicle, checklist and record on the phone they already carry, and keep it up to date themselves.
Scroll the phone to explore
Evidence beats an argument.
Every inspection has a photo and every reading is checked, so when something is disputed, you look at the record.
“We’ve managed in some cases where damages to vehicles were reported, we went back to the pictures taken on the vehicle inspection and could identify the culprits responsible for the damages.”
Adri Botha, 24/7 Security Services · June 2025
Every industry runs its fleet differently.
Patrol vehicles, golf carts, cash-in-transit vehicles
Shift-crewed fleets don’t have one driver per vehicle, so accountability has to follow the shift. Checklists, fines and even firearm licences stay tracked and current, so records hold up the moment anything’s in question.
Trucks, trailers, LDVs
Every servicing and cost decision depends on the odometer. On cross-border routes, the same trip is often booked twice because the fleet system and the corridor system don’t talk to each other. Simply Fleet keeps one trusted reading per vehicle, forecasts servicing off real usage, and can connect into cross-border trip bookings so nothing’s entered twice.
Yellow machinery through to field service fleets
A field service vehicle working across several mines has to carry different equipment and meet different compliance requirements at each one. Keeping track of what’s fitted to every asset, and for which site, is the hard part.
Cars, motorcycles
On a full-maintenance lease, an underused vehicle costs the same each month as an overworked one. Track use per vehicle, and the heaviest routes can move to the vehicles with room to spare.
Light vehicles, scooters, high dispatch volume
Every status change, whether a repair, a defect or a reassignment, has to update one record of whether an asset can be dispatched, with exceptions flagged automatically.
Light vehicles, equipment, wide branch networks
A tracker, a fuel card and a fleet register that don’t talk to each other, spread across branches no one at head office visits.
Cars, light vehicles, small vehicles
Every vehicle out on a contract needs its own checklist discipline tied to that contract’s term, and every contract needs to be signed, tracked and closed out without a manual step chasing it.
Your platform keeps up with you.
When your operation changes, the platform changes with it. The team that set you up builds the new checklists, reports and workflows, and you decide what comes next.
Most fleet software asks you to fit your operation around it: its workflows, its forms, its idea of how a fleet should run. The customisation on offer rarely goes deep enough to cover what makes your operation different.
Simply Fleet is built the other way round. Its architecture is designed to be configured, so changes are quick, and they go deep enough to shape the software around your branches, your approvals and the problems only your fleet has.
And it connects to the systems you already run, instead of replacing them.
Show us how your fleet runs.
Request a demo and we’ll walk through your operation first, then show you how Simply Fleet fits around it.